We are very pleased about your interest in our company. Data protection is of particular importance for the management of sologics. The use of sologics’ website is basically possible without any indication of personal data. However, if a person wishes to use our company’s special services through our website, personal data processing may be required. If the processing of personal data is required and there is no legal basis for such processing, we generally seek the consent of the person.

The processing of personal data, such as name, address, e-mail address or telephone number of a person, always takes place in accordance with the General Data Protection Regulation and in accordance with the country-specific data protection provisions applicable to sologics. Through this privacy policy, our company seeks to inform the public about the nature, scope and purpose of the personal information we collect, use and process. Furthermore, all persons are informed of their rights under this privacy policy.

sologics has implemented numerous technical and organizational measures to ensure the most complete protection possible for personal data processed via this website. Nevertheless, Internet-based data transmissions can generally have security issues, so that absolute protection cannot be guaranteed. For this reason, everyone concerned is free to submit personal data to us in alternative ways, for example by telephone.

Also, we would like to specify that we do not collect the following types of personal data and we kindly ask you not to send them to us by any means:

  • Data considered as being part of the special categories (such as: social security numbers, political opinions, religion or beliefs, criminal background, medical history, trade union membership, information regarding ethnic or racial origin).
  • Financial information of any kind.

1. Definitions


The privacy policy of sologics is based on the terminology used by the European directive and regulatory authority in the adoption of the General Data Protection Regulation (DS-GVO). Our privacy policy should be easy to read and understandable for the public as well as for our candidates, customers and business partners. To ensure this, we would like to explain in advance the terminology used.

We use the following terms in this privacy policy, including but not limited to:

a) Personal data

Personal data represents any information related to an identified or identifiable private person (hereinafter the “person”). A person is considered to be identifiable, directly or indirectly, in particular by association with an identifier such as a name, an identification number, location data, an online identifier or one or more special features, expresses the physical, physiological, genetic, mental, economic, cultural or social identity of this person can be identified.

b) The concerned person

The concerned person is any identified or identifiable person whose personal data is processed by the data operator.

c) Processing

Processing means any process or series of operations related to personal data, such as collecting, organizing, storing, adapting or modifying, reading, querying, using, with or without the help of automated procedures; disclosure by submission, dissemination or other form of provision, reconciliation or association, restriction, erasure or destruction.

d) Restriction of processing

Restricting the processing refers to storing personal data with the aim to limit their future processing.

e) Profiling

Profiling is any kind of automated processing of personal data that consists in using that personal information to evaluate certain personal aspects, in particular, aspects related to job performance, economic situation, health, etc. in order to analyze or predict preferences, interests, reliability, behavior, whereabouts or relocation of that person.

f) Pseudonymisation

Pseudonymisation is the processing of personal data in such a way that the personal data can no longer be attributed to a specific person without additional information, provided that such additional information is kept separate.

g) Data protection officer

The data protection officer is the private person, legal person or public authority, who decides upon the purposes and means of processing personal data.

h) Processor

The processor is a private or legal person, public authority or agency that processes personal data on behalf of the data operator.

i) Receiver

The receiver/recipient is a private or legal person, agency or other entity to whom Personal Data is disclosed, whether or not it is a third party. However, authorities which may receive personal data under Union or national law in connection with a particular mission are not considered as beneficiaries.

j) Third parties

Can be a private or legal person, public authority, the data protection officer , the processor and the persons authorized under the direct responsibility of the data operator to process the personal data.

k) Consent

Represents any voluntarily and unambiguously expressed consent in the form of a statement by a person in a particular case in which he/she indicates that they consent to the processing of their personal data.

2. Name and address of the responsible for processing


The person responsible within the meaning of the General Data Protection Regulation, other data protection laws in the Member States of the European Union and other provisions of a data protection character is:

sologics
Str. Sfantul Lazar 37 (Solomon’s Office Building)
700049 Iasi
Romania

Tel.: +40743 188 853
E-Mail: hr@sologics.ro
Website: www.sologics.ro

3. Cookies


The websites of sologics uses cookies. Cookies are text files that are stored on a computer system via an Internet browser.

Many websites and servers use cookies. Many cookies contain a so-called cookie ID. A cookie ID is a unique identifier of the cookie. It consists of a string through which Internet pages and servers can be assigned to the specific Internet browser in which the cookie was stored. This allows visited websites and servers to distinguish the individuals’ browsers. A particular web browser can be recognized and identified by the unique cookie ID.

Through the use of cookies, sologics can provide users of this website with more user-friendly services that would not be possible without the cookie setting.

By means of a cookie the information and offers on our website can be optimized from a user’s point of view. Cookies allow us, as already mentioned, to recognize the users of our website. The purpose of this recognition is to make it easier for them to use our website. For example, the user of a website using cookies does not need to re-enter his credentials each time he or she visits the website, because this is done by the website and the cookie stored on the user’s computer. Another example is the cookie of a shopping basket in the online shop. The online shop remembers the items that a customer has placed in the virtual shopping cart via a cookie.

The person can prevent the settings of cookies through our website at any time by means of a corresponding settings of the Internet browser used and thus permanently contradict the settings of cookies. Furthermore, already set cookies can be deleted at any time via an internet browser or other software programs. This is possible in all common internet browsers. If the person deactivates the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.

4. Collection of general data and information


The website of sologics collects a series of general data and information each time the website is accessed by an concerned person or an automated system. This general data and information is stored in the log files of the server. The (1) browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system accesses our website, (4) the sub-web pages, (5) the date and time of the website access, (6) an Internet Protocol address (IP address), (7) the Internet service provider of the accessing system and (8) other similar data and information used in the event of attacks on our IT systems.

When using this general data and information, sologics does not draw any conclusions about the concerned person. Rather, this information is required to (1) correctly deliver the contents of our website, (2) to optimize the content of our website and to advertise it, (3) to ensure the continuous functioning of our IT systems and the technology of our website, and ( 4) to provide law enforcement authorities with the information necessary for law enforcement in the event of a cyberattack. This anonymously collected data and information is therefore statistically and further evaluated by sologics with the aim of increasing data protection and data security in our company in order to ultimately ensure the best possible level of protection for the personal data processed by us. The anonymous data of the server log files are stored separately from all personal data provided by an concerned person.

5. Contact possibility over the website


Due to legal regulations, the website of sologics contains information that enables quick electronic contact to our company as well as direct communication with us, which also includes a general address of the electronic mail (e-mail address). If an concerned person contacts the data protection officer by e-mail or through a contact form, the personal data provided by the person will be automatically saved. Such personal data, voluntarily transmitted by an individual to the data protection officer, is stored for the purpose of processing or contacting the person. There is no disclosure of this personal data to third parties.

6. Routine deletion and damping of personal data


The data operator shall process and store the personal data of the persons only for the period necessary to achieve the purpose of the storage or, if so required by the European rules and other laws or regulations.
If the storage purpose is omitted or if a storage period prescribed by the European directives and regulations or any other relevant legislator expires, the personal data will be routinely blocked or deleted in accordance with the statutory provisions.

7. Rights of the concerned person


a) The right of access

Each person has the right, as granted by the European Directive and Regulatory Authority, to require the data protection officer/data operator to confirm whether data concerning him or her are being processed and if so, to access it with loads of additional stipulations (GDPR Article 15).

b) The right to be informed

Any person affected by the processing of personal data shall have the right granted by the European Directive and Regulatory Authority to obtain, free of charge, any information about the personal data stored about him and a copy of the information from the data operator at any time. Furthermore, the European legislator and regulator has provided the person with the following information:

  • the processing purposes
  • the categories of personal data being processed
  • the recipients or categories of recipients to whom the personal data have been disclosed to or are still being disclosed to
  • if possible, the planned duration for which the personal data will be stored or, if that is not possible, the criteria for determining that duration
  • the existence of a right to rectification or erasure of the personal data concerning him, or of a restriction of processing by the data operator, or a right to object to such processing
  • the existence of a right of appeal to a supervisory authority
  • if the personal data are not collected from the person: All available information on the source of the data
  • the existence of automated decision-making, including profiling, in accordance with Article 22 (1) and (4) of the BER, and – at least in these cases – meaningful information about the logic involved, and the scope and intended impact of such processing on the person

In addition, the person has a right of access as to whether personal data has been transmitted to a third country or to an international organization. If that is the case, then the person has the right to obtain information about the appropriate guarantees in connection with the transfer.

If an interested party wishes to exercise this right to information, they may at any time contact an employee of the data protection officer .

c) The right to rectification

Any person affected by the processing of personal data has the right granted by the European legislator to demand the immediate correction of inaccurate personal data concerning him / her. Furthermore, the person has the right to request the completion of incomplete personal data, including by means of a supplementary declaration, taking account of the purposes of the processing. If a person wishes to exercise this right of rectification, he may, at any time, contact the data operator.

d) The right to cancellation (right to be forgotten)

I. The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

  1. the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
  2. the data subject withdraws consent on which the processing is based according to point (a) of Article 6(1), or point (a) of Article 9(2), and where there is no other legal ground for the processing;
  3. the data subject objects to the processing pursuant to Article 21(1) and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2);
  4. the personal data have been unlawfully processed;
  5. the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;
  6. the personal data have been collected in relation to the offer of information society services referred to in Article 8(1).

II. Where the controller has made the personal data public and is obliged pursuant to paragraph 1 to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

III. Paragraphs 1 and 2 shall not apply to the extent that processing is necessary:

  1. for exercising the right of freedom of expression and information;
  2. for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9(2) as well as Article 9(3);
  4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
  5. for the establishment, exercise or defense of legal claims.

e) The right to restriction the processing

I. The data subject shall have the right to obtain from the controller restriction of processing where one of the following applies:

  1. the accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data;
  2. the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead;
  3. the controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims;
  4. the data subject has objected to processing pursuant to Article 21(1) pending the verification whether the legitimate grounds of the controller override those of the data subject.
    II. Where processing has been restricted under paragraph 1, such personal data shall, with the exception of storage, only be processed with the data subject’s consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
    III. A data subject who has obtained restriction of processing pursuant to paragraph 1 shall be informed by the controller before the restriction of processing is lifted.

f) Data portability

The data subject shall have the right to receive the personal data concerning him or her, which he or she has provided to a controller, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where the processing is based on consent pursuant to point (a) of Article 6(1) or point of Article 9(2) or on a contract pursuant to point of Article 6(1) and the processing is carried out by automated means.

In exercising his or her right to data portability pursuant to paragraph 1, the data subject shall have the right to have the personal data transmitted directly from one controller to another, where technically feasible.
The right referred to in paragraph 1 shall not adversely affect the rights and freedoms of others.

g) The right to object

  1. The data subject shall have the right to object, on grounds relating to his or her particular situation, at any time to processing of personal data concerning him or her which is based on point (e) or (f) of Article 6(1), including profiling based on those provisions. 2The controller shall no longer process the personal data unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defense of legal claims.
  2. Where personal data are processed for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing, which includes profiling to the extent that it is related to such direct marketing.
  3. Where the data subject objects to processing for direct marketing purposes, the personal data shall no longer be processed for such purposes.
  4. At the latest at the time of the first communication with the data subject, the right referred to in paragraphs 1 and 2 shall be explicitly brought to the attention of the data subject and shall be presented clearly and separately from any other information.
  5. In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, the data subject may exercise his or her right to object by automated means using technical specifications.
  6. Where personal data are processed for scientific or historical research purposes or statistical purposes pursuant to Article 89(1), the data subject, on grounds relating to his or her particular situation, shall have the right to object to processing of personal data concerning him or her, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

h) Automated decisions in individual cases including profiling

Any concerned person by the processing of personal data shall have the right, as granted by the European legislature and the legislature, not to be subject to a decision based solely on automated processing, including profiling, which has a legal effect on it or, in a similar manner, significantly affects it; unless the decision (1) is necessary for the conclusion or performance of a contract between the person and the data protection officer , or (2) permitted by Union or Member State legislation to which the data protection officer is subject, and that legislation provides for appropriate measures to safeguard the rights, freedoms and legitimate interests of the person; or (3) with the express consent of the person. Is the decision (1) for the conclusion or performance of a contract: (2) if it is done with the explicit consent of the person, sologics shall take appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the person, including at least the right to obtain the data If the concerned person claims rights related to automated decisions, he / she may contact an employee of the data protection officer at any time to assist him / her.

i) The right to revoke a data protection consent

Any person affected by the processing of personal data has the right granted by the European directive and regulatory authority to revoke consent to the processing of personal data at any time. If the person wishes to assert their right to withdraw consent, they can do so at any time the data protection officer.

8. Data protection in applications and in the application procedure


The data protection operator collects and processes the personal data of applicants for the purpose of processing the application process. The processing can also be done electronically. This is particularly the case if an applicant submits corresponding application documents to the data operator by electronic means, for example by e-mail or via a web form available on the website. If the data operator concludes a contract of employment with an applicant, the data transmitted will be stored for the purposes of the employment relationship in accordance with the law. If no employment contract is concluded with the candidate by the data operator , the application documents will be automatically deleted two months after the announcement of the rejection decision, unless deletion precludes other legitimate interests of the data operator. Other legitimate interest in this sense, for example, a burden of proof in a procedure under the General Equal Treatment Act (AGG).

9. Privacy policy for use and use of Facebook


The data protection operator has integrated components of the company’s Facebook account on this website. Facebook is a social network.

A social network is an Internet-based social meeting place, an online community that typically allows users to communicate with each other and interact in virtual space. A social network can serve as a platform to exchange views and experiences, or allows the Internet community to provide personal or business information. Facebook allows social network users to create private profiles, upload photos and socialize via friend requests.

The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, USA. Persons responsible for the processing of personal data, if an concerned person lives outside the US or Canada, are Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbor, Dublin 2, Ireland.

Each visit to one of the individual pages of this website, which is operated by the data operator and on which a Facebook component (Facebook plug-in) was integrated, is visited, the Internet browser on the IT system of the concerned person automatically by the respective Facebook Component causes a representation of the corresponding Facebook component of Facebook to download.

An overview of all Facebook plug-ins can be found at https://developers.facebook.com/docs/plugins/?locale=en_US. As part of this technical process, Facebook receives information about which specific underside of our website is visited by the concerned person.

If the person is simultaneously logged into Facebook, Facebook recognizes with each visit to our website by the person and during the entire duration of the respective stay on our website, which specific underside of our website the person visits. This information is collected through the Facebook component and assigned by Facebook to the respective Facebook account of the person. If the concerned person activates one of the Facebook buttons integrated on our website, for example the “Like” button, or if the concerned person makes a comment, Facebook assigns this information to the personal Facebook user account of the concerned person and saves this personal data.

Facebook always receives information via the Facebook component that the person has visited our website if the person is logged in to Facebook at the same time as accessing our website; this happens regardless of whether the person clicks on the Facebook component or not. If such a transfer of this information to Facebook is not wanted by the person, he can prevent the transfer by logging out of his Facebook account before calling our website.

The data policy published by Facebook, which is available at https://de-de.facebook.com/about/privacy/, provides information on the collection, processing and use of personal data by Facebook. It also explains which options Facebook offers to protect the privacy of the person. In addition, different applications are available, which make it possible to suppress data transmission to Facebook. Such applications can be used by the person to suppress data transmission to Facebook.

10. Privacy policy for use and use of LinkedIn


The data operator has integrated components from LinkedIn Corporation on this website. LinkedIn is an Internet-based social network that allows users to connect to existing business contacts and make new ones. Over 400 million registered people use LinkedIn in more than 200 countries. This makes LinkedIn currently the largest platform for business contacts and one of the most visited Internet sites in the world.

LinkedIn’s operating company is LinkedIn Corporation, 2029 Stierlin Court Mountain View, CA 94043, USA. Privacy Policy outside the United States is handled by LinkedIn Ireland, Privacy Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

Each time you visit our website, which has a LinkedIn component (LinkedIn plug-in), this component causes the browser used by the subject to download a corresponding representation of the LinkedIn component. More information about the LinkedIn plug-ins can be found at https://developer.linkedin.com/plugins. As part of this technical process, LinkedIn learns about the specific pages on our website visited by the concerned person.

If the person is logged in to LinkedIn at the same time, LinkedIn recognizes with each visit to our website and during the entire duration of the respective stay on our website which specific pages of our website the person visits. This information is collected through the LinkedIn component and linked by LinkedIn to the person’s account. If the concerned person activates a LinkedIn button integrated on our website, LinkedIn assigns this information to the personal LinkedIn user account of the concerned person and saves this personal data.

LinkedIn always receives information via the LinkedIn component that the concerned person has visited our website if the concerned person is logged into LinkedIn at the same time of accessing our website; this happens regardless of whether the person clicks on the LinkedIn component or not. If the concerned person does not want to transmit this information to LinkedIn, he can prevent it by logging out of his LinkedIn account before visiting our website.

At https://www.linkedin.com/psettings/guest-controls, LinkedIn offers the ability to opt out of email messages, text messages, and targeted ads, as well as manage ad settings. LinkedIn also uses partners like Quantcast, Google Analytics, BlueKai, DoubleClick, Nielsen, Comscore, Eloqua, and Lotame, who can set cookies. Such cookies can be refused at https://www.linkedin.com/legal/cookie-policy.
LinkedIn’s privacy policy is available at https://www.linkedin.com/legal/privacy-policy.
LinkedIn cookie policy is available at https://www.linkedin.com/legal/cookie-policy.

11. Legal basis of processing


Art. 6 I lit. A DS-GMO serves our company as the legal basis for processing operations where we obtain consent for a particular processing purpose. If the processing of personal data is necessary to fulfill a contract of which the person is a party, as is the case, for example, in processing operations necessary for the supply of goods or the provision of any other service or consideration, processing shall be based on Art. 6 I lit. b DS-GMO. The same applies to processing operations that are necessary to carry out pre-contractual measures, for example in cases of inquiries regarding our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as the fulfillment of tax obligations, the processing is based on Art. 6 I lit. c DS-GMO. In rare cases, the processing of personal data may be required to protect the vital interests of the person or another person. This would be the case, for example, if a visitor to our premises were injured and his or her name, age, health insurance or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6 I lit. d DS-GMO are based.

Ultimately, processing operations could be based on Art. 6 I lit. f DS-GMOs. On this legal basis, processing operations that are not covered by any of the above legal bases are required if processing is necessary to safeguard the legitimate interests of our company or a third party, unless the interests, fundamental rights and fundamental freedoms of the concerned person prevail. Such processing operations are particularly permitted because they have been specifically mentioned by the European legislator. In that regard, it is considered that a legitimate interest could be assumed if the person is a customer of the data operator (recital 47, second sentence, DS-BER).

12. Authorized interests in the processing procedures by the responsible or a third party


The processing of personal data based on Article 6 I lit. f DS-GMO is our legitimate interest in conducting our business for the benefit of all of our employees and our shareholders.

13. Duration for which personal data is stored


The criterion for the duration of the storage of personal data is the respective statutory retention period. After the deadline, the corresponding data will be routinely deleted, if they are no longer required to fulfill the contract or to initiate a contract.

14. Legal or contractual provisions for the provision of personal data; requirement for conclusion of contract; obligation of the concerned person to provide the personal data; possible consequences of non-reproduction


We clarify that the provision of personal information is in part required by law (such as tax regulations) or may result from contractual arrangements (such as details of the contractor).

Occasionally, it may be necessary, for a contract to be concluded, that a concerned person provides us with personal data that must subsequently be processed by us. For example, the person is required to provide us with personal information when our company enters into a contract with him/her. Failure to provide the personal data would mean that the contract with the concerned person could not be closed.

Prior to any personal data being provided by the concerned person, the concerned person must contact one of our employees. Our employee will inform the individual on a case-by-case basis whether the provision of the personal data is required by law or contract or is required for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of the non-provision of the personal data.

15. Existing of the automated decision-making


As a responsible company we refrain from automatic decision-making or profiling.